MINUTES OF PERBADANAN PENGURUSAN APARTMEN MAWAR 118TH COMMITTEE MEETING

Venue: Meeting Room, Ground Floor, Block B, Mawar Apartments, Jalan Jati 2, Taman Gohtong Jaya, Genting Highlands, Pahang.

Date & Time: Saturday, 10th April 2021 at 2.30 p.m. 

B/02-A down to GF lobby was resolved and in progress to repaint ceiling.

Confirmation of 117th Committee Meeting Minutes

The above minutes which was signed and posted on the notice boards was confirmed without amendment. 

Matters Arising                                                 

Security Services                                                            

The security services’ performance for March 2021 increased to 7.1/10. Overall performance was satisfactory.

MonthAug 20Sep 20Oct 20Nov 20Dec 20Jan 21Feb 21Mar 21
Rating6.66.76.97.07.06.97.07.1

Cleaning Services

The cleaning services’ rating for March 2021 remained at 8.1/10.  Overall performance was good.

MonthAug 20Sep 20Oct 20Nov 20Dec 20Jan 21Feb 21Mar 21
Rating7.67.88.08.08.08.08.18.1

Management Staff Monthly KPI Report

The management staff performances for March 2021 are as below. Both the departments’ performances were satisfactory.

Administration Dept                                                       

MonthAug 20Sep 20Oct 20Nov 20Dec 20Jan 21Feb 21Mar 21
Rating6.97.17.57.57.57.67.67.7

Maintenance Dept

MonthAug 20Sep 20Oct 20Nov 20Dec 20Jan 21Feb 21Mar 21
Rating6.26.46.76.76.97.07.27.2

The maintenance department works for March 2021 were:  –

No.Description Of WorkStatus
1Repaired water leakage at Block B lobbyCompleted
2Installed temporary doors for all staff quartersCompleted
3Installed all lifts wire ropes inspection covers and exhaust fans protection coversCompleted
4Prepared Room 7 at B4 for occupancyCompleted
5Repaint car parking bays and numberings in basement car parkIn progress

Suggestions & Complaints

Owner of unit B/08-A complained that items were placed at the common corridor for a long time by owner of unit B/08-B. Requested unit owner of B/08-B to remove his items.

Pertaining to the email message congratulating an owner been elected as a committee member of Mawar Apartments Management, the said committee member involved informed that he had explained this incident in item 6 of his email dated 25/03/2021 to all Committee Members. Committee Members found his explanation not acceptable and he is to set a date to explain directly to all the Committee Members on this matter. Meanwhile, Committee decided that he is not permitted to further issue any more messages from Mawar’s website without approval from Committee.

Owner of B/02-A, Mr. Sia Wei Keong, requested to manually switch on/off the common corridor lights as the area is dark and he is staying in the unit permanently. Committee agreed to his request.

PPAM Accounts

March 2021 income was RM115,414.90 with a surplus of RM20,689.22. Significant expenditure incurred in this month was RM20,422.63 being final premium payment for the building insurances. March 2021 electricity and water charges were RM11,069.45 and RM420.50 respectivelyarapet wall height at Block D lan gate and RM2300.

Highlights of the Income and Expenditure Statement are as follows:

In RMDec 20Jan 21Feb 21Mar 21
Income115,290123,161115,990115,415
Cost Of Services85,97278,567106,74449,630
Gross Profit29,31844,5949,24665,785
Other Income13,17521,92511,41314,020
Total Income42,49366,51920,65879,805
Admin & Operating Expenses36,70591,82143,79559,115
Surplus/Deficit b4Tax5,788(25,302)(23,136)20,689

From the Balance Sheet, the following significant figures were noted:

In RM                                  As At31/12/2031/01/2128/02/2131/03/21
Fixed Deposits1,270,4471,282,1951,282,1951,282,195
Maintenance Receivables150,48846,19587,273124,873
Sinking Fund1,261,0081,239,4331,251,0021,262,571
Surplus C/F1,249,9861,224,6851,201,5481,222,237

Outstanding Payments     

The top defaulters as at 09/04/2021 and the actions taken are as follows: –

RankUnitOwnerO/S (RM)MthsActions Taken
1B9BLEE LOK MOOI120,604.44276As per actions below.
2B10FTAN CHIN FOONG111,251.82193As per actions below.
3A6KYIP NGUK YIN3,876.8924Owner did not pay outstanding as awarded by Tribunal. Committee decided not to proceed with legal actions as the outstanding amount is relatively small.
4C10LTAN JOON YIAN3,655.2913Tribunal hearing scheduled on 25/05/21.
5C11FMOHAMAD ISKANDAR LEE2,587.7112Tribunal hearing on 17/03/21. Judge rejected our claim due to documents not delivered directly to defaulter.   Resent LTD on 31/03/21.
6C2CTAN CHOO GEOK1,595.009Tribunal hearing on 17/03/21. Judge rejected our claim due to documents not delivered directly to defaulter.   Resent LTD on 31/03/21.
7D9LYANG GUONONG2,645.889Tribunal hearing scheduled on 25/05/21.
8A13AWEN ZHENGQIU1,999.699Tribunal hearing scheduled on 25/05/21.
9B5GLOO CHOOI TING1,529.036Sent 1st Reminder on 31/03/21.
10B13-HCHIN TEK KOI & SONS SDN BHD810.476Sent 1st Reminder on 31/03/21.
11C18ATEE KEN PING1,850.735Tribunal hearing scheduled on 25/05/21.
12C17BTEE KEN PING1,550.735Tribunal hearing scheduled on 25/05/21.
13A10KCHAN CHEE CHOW580.224 To send 1st Reminder.
14D17DWONG WAI CHIN835.773 To send 1st Reminder.
15B10GWOO WEE [email protected]782.693 To send 1st Reminder.
16D5LLIM BOON TONG762.483 To send 1st Reminder.
17D5DDZH MANAGEMENT760.773 To send 1st Reminder.
18D9CWOON LIN SING760.773 To send 1st Reminder.
19D10DLSAEED ABDUL RAHMAN760.753 To send 1st Reminder.
20A11GAUTOMONT GATSBY SDN BHD746.553 To send 1st Reminder.
21A13LDZH MANAGEMENT746.553 To send 1st Reminder.
22B2LMILEN RAYA SDN BHD746.553 To send 1st Reminder.
23B3GGOOD RICH WINNER(M) SDN BHD746.553 To send 1st Reminder.
24B7GYIEW WEE CHONG746.553 To send 1st Reminder.
25B8GHEAW YOOK CHOO746.563 To send 1st Reminder.
26B13GSJAHRIAL ONG746.553 To send 1st Reminder.
27B16LLAM TUCK KEONG746.553 To send 1st Reminder.
28C12LKOO HOCK CHUM HOLDINGS746.553 To send 1st Reminder.
29C13GYAP HOW KEONG746.553 To send 1st Reminder.
30D6GCHIA JIUNN SHYONG746.553 To send 1st Reminder.
31D11LSEOW WAH KHAM746.553 To send 1st Reminder.
32D16GKOO HOCK CHUM HOLDINGS746.553 To send 1st Reminder.
33D17LYAU YUET KUAN746.553 To send 1st Reminder.
34C2LCHEONG YOOT LIN745.723 To send 1st Reminder.
35A8LLAW BABY743.033 To send 1st Reminder.
36D2EFDZH MANAGEMENT732.333 To send 1st Reminder.
37D10ABLOW CHEE PENG732.333 To send 1st Reminder.
38B16ITAN [email protected] KIM CHAI715.363 To send 1st Reminder.
39D9ABLIM SOONG HWATT702.393 To send 1st Reminder.
40C2DMAIDEEN IBRAHIM PULAVAR635.463 To send 1st Reminder.
41A5CKANTHA A/L RASALINGAM605.703 To send 1st Reminder.
42B12JTAN AI CHIN560.413 To send 1st Reminder.
43C2AANG BOON YU560.413 To send 1st Reminder.
44A13FSMART EIGHT SDN BHD552.163 To send 1st Reminder.
45C6CLEE RUI TING551.913 To send 1st Reminder.
46D11ITANG MOOI YIN551.913 To send 1st Reminder.
47C9IWONG ON ENG551.893 To send 1st Reminder.
48A15ILEE CHIN KIAT REALTY SDN BHD551.883 To send 1st Reminder.
49A16IASPEK GERGASI SDN BHD541.963 To send 1st Reminder.
50A3ICHONG HING VOON540.363 To send 1st Reminder.
51A6IPERFECT REALTY SDN BHD540.363 To send 1st Reminder.
52B5CSOO MIN HUAT540.363 To send 1st Reminder.
53B6DKIT LING CHAI @ KEW KIT LING540.363 To send 1st Reminder.
54B12CLIM CHIONG HOI540.363 To send 1st Reminder.
55B13CMA YEON MOOY540.363 To send 1st Reminder.
56B16AJOHNSON LIM540.363 To send 1st Reminder.
57C6DVINCENT CHIN YONG HUI540.363 To send 1st Reminder.
58C6FTAN MOOI SENG540.363 To send 1st Reminder.
59C9CJIA TECK INDUSTRIES SDN BHD540.363 To send 1st Reminder.
60C15CTEO HOCK KAR540.363 To send 1st Reminder.
61C16DYEN KEAT MEI540.363 To send 1st Reminder.
62D11JJIA TECK INDUSTRIES SDN BHD540.363 To send 1st Reminder.
63D2IHONG WAI LIN540.283 To send 1st Reminder.
64C3ALOH AH MENG539.993 To send 1st Reminder.
65C7ASHU PEI YI539.633 To send 1st Reminder.
66C6IYAP SAW NG539.303 To send 1st Reminder.
67B7DGOLDEN PICTURE VIDEO SDN BHD537.063 To send 1st Reminder.
68C3JGEORGE PETER DE COSTA536.303 To send 1st Reminder.
69A10CLIANG YEW MING535.553 To send 1st Reminder.
70A11ITAY KAI CHEOH @ TAY KAY531.523 To send 1st Reminder.
71B2FTU CHING FOOK489.563 To send 1st Reminder.
72D17HLIM AH YEE459.803 To send 1st Reminder.
73B10JLOW CHUI PING444.433 To send 1st Reminder.
74B16KNGAI WENG HEONG409.493 To send 1st Reminder.
75A16ELEE HENG KAI399.423 To send 1st Reminder.
76C11ECHANG YOON KEOW399.423 To send 1st Reminder.
77A7KANGELA SEOW YEN NEE391.053 To send 1st Reminder.
78A12EYAP KHOON TIAN391.053 To send 1st Reminder.
79A12HNORSIAH BT BUYONG391.053 To send 1st Reminder.
80B2ECHUA SENG KHOON391.053 To send 1st Reminder.
81B6BCHUA HENG TEE391.053 To send 1st Reminder.
82B7HWAN CHOW SENG391.053 To send 1st Reminder.
83B11KTAN SOO BOEY391.053 To send 1st Reminder.
84C5BLIM TIAN SENG391.053 To send 1st Reminder.
85C6HYAP SAW NG391.053 To send 1st Reminder.
86C9BKEVIN CHOY KOK WAI391.053 To send 1st Reminder.
87C12KKOO HOCK CHUM HOLDINGS391.053 To send 1st Reminder.
88C16KYOONG SIEW FOONG391.053 To send 1st Reminder.
89D8HLEE CHOONG YOONG391.053 To send 1st Reminder.
90C6KTAN KIANG TECK390.813 To send 1st Reminder.
91D2HHONG WAI LIN387.203 To send 1st Reminder.
92C9KLIM THIAM CHOY384.183 To send 1st Reminder.
93C2BTAN CHAI OU378.743 To send 1st Reminder.
94B10KCHONG HOOK CHOY345.293 To send 1st Reminder.
 300,583.99  RM68,727.73 (Excluding Ranks 1 & 2)

Actions On Top Defaulters – Units B/09-B & B/10-F

Building Manager had written a 4th letter to Jabatan Penilaian & Pengurusan Harta on the auction of the units to recover the outstanding and a copy of the said letter was sent to the Prime Minister Dept for more effective response.

Unit B/09-B (Lee Lok Mooi) – Lawyer Messer. Sri Dev & Naila had written to the Insolvency Department to set a date for creditor’s meeting to seek the possibility to auction the unit. Building Manager to write to Commissioner Of Buildings to clarify whether we can rent the unit and to off-set the unit outstanding charges from the rental collected.

Unit B/10-F (Tan Chin Foong & Kwan Wai Ying) – Messer. Eunice Tan & Partners (ETP) mentioned that the laws provide under the Order For Sales that the said unit can be sold to recover the outstanding charges. Building Manager to obtain costings and legal procedures from ETP for Committee’s decision.

Breakdown Of Lifts

There was 1 lift breakdown in March 2021 involving Lift C3. 

MonthOct 20Nov 20Dec 20Jan 21Feb 21Mar 21
No. Of Breakdown1Nil4271

Other Matters      

Record & Actions On Abandoned/without Stickers Vehicles In Car Park

As of March 2021, the record is as below: –

MonthOct 20Nov 20Dec 20Jan 21Feb 21Mar 21
No. Of Vehicles555321

A police report was made regarding the abandoned vehicle and a notice was issued on 08/04/2021 to inform the owner of the vehicle to respond failing which, this vehicle will be removed.

It was decided that all foreign vehicles without valid insurance coverage are not allowed to enter and park in Mawar Apartments and Building Manager is to enforce this accordingly. 

Proposed Minor Renovation Of Staff Quarters At Block D Basement 3

The renovation plan application to Majlis Perbandaran Bentong (MPB) will be approved soon.

The installation of the fire rated doors to all the staff quarters is completed by the contractor, I Craye Concept (ICC) and other construction works are in progress.

During the submission of the renovation plans to MPB, there were some alterations/additions to the plans in order to comply with Bomba regulations. Some of these alterations/additions were sealing of glass walls to the corridors, windows at all toilets, an additional toilet and etc. ICC quoted a cost of RM19,825 for these alteration/additions works and Committee agreed to this works.

The firefighting system work was awarded to Fire Control Engineering Sdn Bhd at RM17,840. The work will commence upon approval of renovation plan from MPB.

Proposed To Sub-Divide Room 8 At Basement 4, Block D

The above work was awarded to I Craye Concept at RM9,150 and work will commence soon.

Proposed To Repair Water Leakages At Block B Lobby

Water leakage from unit

Repair Of Building Electrical Switch Gears

The 2 nos. faulty main switch gears (1no. 300 Amps MCCB for Blocks A & B Domestic Pumps and 1 no. 800 Amps MCCB for Blocks C & D lifts) were replaced on 22/03/2021 at RM7,500 by YP Engineering Services Sdn Bhd. 

Driving Wrong Direction In Car Park

Committee decided in the previous meeting to install metal railings at the entrances to all the car park lift lobbies and to source quotes for more durable stainless-steel railings for comparison.  2 quotations were received and tabled below for Committee’s decision: –

No.Description Of WorkDing Fhoong (M) S/B (RM)ICraye Concept (RM)
1MILD STEEL RAILING To supply labour and materials to install 32 nos.        1-meter height, 75 mm diameter, Class C mild steel hand rails c/w yellow and black paint work at B1 & B2 car park entrances to the lift lobbies.   20,640  24,480
2STAINLESS STEEL RAILING To supply labour and materials to install 32 nos.        1-meter height, 57mm diameter stainless steel hand rails at B1 & B2 car park entrances to the lift lobbies.   26,720  55,104

Committee decided to install metal railings at the entrances to all the car park lift lobbies and to award the work to Ding Fhoong (M) Sdn Bhd at RM20,640.

Application To Telekom Malaysia Bhd For Fibre Optic Infrastructure

Building Manager is in liaison with Telekom Malaysia Bhd(TM) on progress of our application/work.

The authorized seller of TM, Union Target Sdn Bhd (UTSB) informed that the unifi (optic fibre cables) had reached Gohtong Jaya. UTSB also informed that Ramin and Kampas Apartments had installed this cable and will install to Mawar Apartments soon. 

Uneven Tarmac Surface At Main Road

Building Manager had informed the water supplier to make good this patch of uneven tarmac.

Annual Service Of Building Fire Extinguishers

The above service is completed.

Damaged Underground Main Water Pipe At Block D

The above damaged pipe was repaired and in progress to lay concrete over the damaged the road.

To mitigate the frequent water leakage problem due to the aging of the pipe, Building Manager is sourcing cost to install a gate value at the incoming pipe to reduce the water pressure to this pipe. 

Request From Administrator Of Unit B/07-C

As requested by the Administrator of the above unit, Committee agreed to transfer RM25,000 to the administrator from the surplus accumulated in the unit’s account. However, the Administrator’s daughter requested us to transfer RM40,000 instead and Committee decided to transfer RM30,000 to the administrator. 

Damage To Lifts Call Buttons

Committee decided not to proceed with the installation of hard plastic (Perspex) over these call buttons, to prevent frequent damage, as the cost of RM18,653.18 is too high and Building Manager is to cancel the order. The thin plastic protection installed should sufficiently protect the buttons.

Rental Of Basement 4 Rooms

Room No. 7 at basement 4 was rented out to personnel working in Genting Premium Outlets and the tenant was introduced by our staff, E. Zuliman. As a token of appreciation for his effort, Committee agreed to award the said staff RM500.

Audit Of PPAM’s Account For Financial Year Ending 31/03/2021

Our regular chartered accountant- HS TEOH & CO (HS) quoted RM4,876 to provide their services to audit PPAM’s account for the above financial year for the coming AGM. Proposed to engage HS to audit our accounts at RM4,876 and their costs of services since engaging them from Y2014 are as below: –

YEAR2014201520162017201820192020
COST(RM)3,5003,5004,0284,0284,5584,5584,876

Committee agreed to engage HS to audit PPAM’s account for the above financial year at RM4,876.

Building Repainting Works Performance Guarantee

It was noted and highlighted by some owners regarding some peeling off paint works at the common corridors. Further to this, the perimeter low walls paint work was noted stained. As the performance guarantee of the repainting works is valid until Y2027, Building Manager will inspect the building for all defective paint works and report to the contractor, Jotun Paints (M) Sdn Bhd, to make good these defects.

Proposed Tiling Of Rear Pavement Walkway

It was proposed to lay tile onto the pavement walkway and install lightings along the walkway. This will provide a more pleasant walk for the residents and it will also enhance the area. Building Manager is to source quotations for the work for Committee’s decision.     

Next Meeting 

The next Management Committee meeting will be held on 8th May 2021 (Sat) at 2.30 p.m., Meeting Room, Ground Floor, Block B, Mawar Apartments.

The meeting ended at 4.00 p.m. 

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