Venue: Meeting Room, Ground Floor, Block B, Mawar Apartments, Jalan Jati 2, Taman Gohtong Jaya, Genting Highlands, Pahang.
Date & Time: Saturday, 16th May 2020 at 2.00 p.m.
Confirmation of 108th Committee Meeting Minutes
The minutes which was signed and posted on the notice boards was confirmed without amendment.
The security services’ performance for April 2020 dropped to 5.7/10. Overall performance was not satisfactory as the security personnel did not receive their salaries since January 2020. This has affected their performance and attendance significantly.
|Month||Sep 19||Oct 19||Nov 19||Dec 19||Jan 20||Feb 20||Mar 20||Apr 20|
In view of the delayed salaries due to the security personnel, we wrote to the security company to resolve this problem on several occasions however, it was not resolved. To prevent the security personnel from walking out of Mawar Apts, we have no choice but to provide petty cash to them and we also paid their January 2020 salaries. These reimbursements will be deducted from the security services invoice accordingly.
Based on the poor performance of the present security services, Building Manager obtained quotes from 5 security services providers and they are tabled as below :-
|NO||NAME||Supervisor Rate/Hr(RM)||Guard Rate/Hr (RM)||Total Cost Per Month Based On 2 Supervisors + 6 guards (RM)|
|1||Strength Force Security & Services S/B||RM9.00||RM8.50||RM26,769.24 (Nepalese Guards)|
|2||Cakra Wira Security Services (M) S/B||RM8.25||RM8.25||RM25,605.36 (Nepalese Guards)|
|3||Secureproasia (M) S/B||RM8.25||RM8.25||RM25,605.36 (Local Guards)|
|4||Worldline Security Services S/B||RM8.20||RM8.20||RM25,450.18 (Local Guards)|
|5||Nusantara Security S/B||RM8.00||RM8.00||RM24,829.44 (Nepalese Guards)|
Committee decided to terminate the present security company (Bertam Security Services S/B) due to their poor performance and to engage Nusantara Security S/B to provide their security services at RM8.00 per hour per guard/Supervisor with effect from 01/06/2020.
Cleaning services’ rating for April 2020 remained at 7.4/10. Overall performance was good.
|Month||Sep 19||Oct 19||Nov 19||Dec 19||Jan 20||Feb 20||Mar 20||Apr 20|
In view of the good performance of the cleaners and gardeners, Committee decided to award them RM50 each for the coming Hari Raya celebration.
Suggestions & Complaints
There were no complaints or suggestions received in April 2020.
April 2020 income was RM115,370.29 with a surplus of RM13,156.82. Significant expenditure incurred in this month was RM24,137.74 being final payment of premium for the building insurances for Y2020arapet wall height at Block D lan gate and RM2300.
Highlights of the Income and Expenditure Statement are as follows:
|In RM||Jan 20||Feb 20||Mar 20||Apr 20|
|Cost Of Services||67,370||69,226||66,194||52,867|
|Admin & Operating Expenses||66,004||63,462||37,745||60,097|
From the Balance Sheet, the following significant figures were noted:
|In RM As At||31/01/20||29/02/20||31/03/20||30/04/20|
The top defaulters as at 15/05/2020 and the actions taken are as follows :-
|Rank||Unit||Owner||O/S (RM)||Mths||Actions Taken|
|1||B9B||LEE LOK MOOI||109,418.10||265||Liaison with lawyer – Sri Dev & Naila.|
|2||B10F||TAN CHIN FOONG||101,542.26||182||Liaison with lawyer – Sri Dev & Naila.|
|3||A6K||YIP NGUK YIN||2,230.11||13||Owner did not pay outstanding as awarded by Tribunal. Submitted to Tribunal on this matter on 09/12/2019.|
|4||C17B||TEE KEN PING||2,399.08||7||2nd NTD issued on 11/03/2020 and to submit to Tribunal.|
|5||C18A||TEE KEN PING||2,399.08||7||2nd NTD issued on 11/03/2020 and to submit to Tribunal.|
|6||C10L||TAN JOON YIAN||1,919.09||7||2nd NTD issued on 11/03/2020 and to submit to Tribunal.|
|7||D13L||LEE LIP WOOI||1,851.96||7||Building Manager is liaising with owner in China.|
|8||C18C||MAJID OBAID JUMA BIN MAJID||1,331.79||4||To issue NTD.|
|9||D17C||TAN CHUI BOON||1,127.66||4||To issue NTD.|
|10||D15D||DATUK LAW KAM TONG||1,049.59||4||To issue NTD.|
|11||D9C||WOON LIN SING||1,049.22||4||To issue NTD.|
|12||C13G||YAP HOW KEONG||1,033.15||4||To issue NTD.|
|13||D10D||LSAEED,ABDULRAHMAN||1,031.73||4||To issue NTD.|
|14||D6G||CHIA JIUNN SHYONG||1,015.95||4||To issue NTD.|
|15||D3AB||CHOONG KIT PEOON||1,009.98||4||To issue NTD.|
|16||A3G||LEOW TING YON @ LIEW SING||1,013.32||4||To issue NTD.|
|17||A12L||CHUNLIAN SDN BHD||1,013.32||4||To issue NTD.|
|18||A17E||YEO KENG CHOONG||1,013.32||4||To issue NTD.|
|19||C9G||TAN KAY SIN||1,013.32||4||To issue NTD.|
|20||D17L||YAU YUET [email protected] YUET||1,012.33||4||To issue NTD.|
|21||B11G||TEE SWEE HOO||1,009.80||4||To issue NTD.|
|22||B13G||SJAHRIAL ONG||1,008.84||4||To issue NTD.|
|23||D15EF||LIM SWEE [email protected] SOO||991.94||4||To issue NTD.|
|24||A17H||NGOOI AH KIAT @NEE AH KIAT||953.13||4||To issue NTD.|
|25||A3I||CHONG HING VOON||787.56||4||To issue NTD.|
|26||A10A||TAN MENG HOO||754.30||4||To issue NTD.|
|27||A13D||NG JUN JIE||754.30||4||To issue NTD.|
|28||C6F||TAN MOOI SENG||745.75||4||To issue NTD.|
|29||B16F||ONG AIK LAY||745.50||4||To issue NTD.|
|30||A9J||CHONG YOOK MING||745.24||4||To issue NTD.|
|31||A13F||SMART EIGHT SDN BHD||745.24||4||To issue NTD.|
|32||C11F||MOHAMMAD ISKANDAR LEE||745.24||4||To issue NTD.|
|33||C3C||CHOONG KIT PEOON||744.44||4||To issue NTD.|
|34||A6I||PERFECT REALTY SDN BHD||733.45||4||To issue NTD.|
|35||B5C||SOO MIN HUAT||733.45||4||To issue NTD.|
|36||B5I||OOI AH KHAU||733.45||4||To issue NTD.|
|37||B12J||TAN AI CHIN||733.45||4||To issue NTD.|
|38||B13F||DATO’ CHAN TECK CHEE||733.45||4||To issue NTD.|
|39||C2A||ANG BOON YU||733.45||4||To issue NTD.|
|40||C8D||TEE KEN GUAN||733.45||4||To issue NTD.|
|41||C13D||HO KOON SENG||733.45||4||To issue NTD.|
|42||C15C||TEO HOCK KAR||733.45||4||To issue NTD.|
|43||C15F||KUEK KIM SAN||733.45||4||To issue NTD.|
|44||C16D||YEN KEAT MEI||733.45||4||To issue NTD.|
|45||D2J||CHOONG MOI LAN||733.45||4||To issue NTD.|
|46||D5J||CHONG YOOK LIN||733.45||4||To issue NTD.|
|47||D8J||TAN KIM KEE||733.45||4||To issue NTD.|
|48||D9J||TEOH KHOON INN||733.45||4||To issue NTD.|
|49||D13I||HENG KAI HIYONG||733.45||4||To issue NTD.|
|50||A5I||NG SIEW LAN||724.89||4||To issue NTD.|
|51||A6A||YAP SOO ENG||721.90||4||To issue NTD.|
|52||C7A||SHU PEI YI||713.58||4||To issue NTD.|
|53||C3F||LEE FOOT CHOY||700.90||4||To issue NTD.|
|54||C17A||TONG KIM ENG||632.91||4||To issue NTD.|
|55||A16H||PUAH KIM WEE||572.32||4||To issue NTD.|
|56||D17H||LIM AH YEE||569.39||4||To issue NTD.|
|57||B5K||CHEEN LEE PHENG||551.64||4||To issue NTD.|
|58||B7K||YAP CHE CHENG||551.64||4||To issue NTD.|
|59||B16E||ONG AIK LAY||539.64||4||To issue NTD.|
|60||C15E||NG KIM CHEONG||530.81||4||To issue NTD.|
|61||B2E||CHUA SENG KHOON||530.79||4||To issue NTD.|
|62||B2H||LEONG LAI YEN||530.79||4||To issue NTD.|
|63||B6B||CHUA HENG TEE||530.79||4||To issue NTD.|
|64||B7E||LAM WOON FEI||530.79||4||To issue NTD.|
|65||B8E||FONG CHOONG MUN||530.79||4||To issue NTD.|
|66||B8K||NG KIM SOON||530.79||4||To issue NTD.|
|67||B11K||TAN SOO BOEY||530.79||4||To issue NTD.|
|68||B16K||NGAI WENG HEONG||530.79||4||To issue NTD.|
|69||C2K||LOH BOON SIM||530.79||4||To issue NTD.|
|70||C6B||NG KIM YOK||530.79||4||To issue NTD.|
|71||C9E||KONG MING CHA||530.79||4||To issue NTD.|
|72||C9K||LIM THIAM CHOY||530.79||4||To issue NTD.|
|73||C11K||SEOW KON KIM||530.79||4||To issue NTD.|
|74||C16K||YOONG SIEW FOONG||530.79||4||To issue NTD.|
|75||D2K||ENG FUI KUAN||530.79||4||To issue NTD.|
|76||D8H||LEE CHOONG YOONG||530.79||4||To issue NTD.|
|77||D15K||ANG CHUI SOON||530.79||4||To issue NTD.|
|78||A10K||CHAN CHEE CHOW||529.46||4||To issue NTD.|
|79||C2B||TAN CHAI OU||526.89||4||To issue NTD.|
|80||B3K||LOH PEI CHAN||522.97||4||To issue NTD.|
|81||B12K||LOW CHUI PING||518.77||4||To issue NTD.|
|82||A11E||SUNG FOOK KEONG||498.80||4||To issue NTD.|
|83||A3E||CHANG FOONG YIN||494.38||4||To issue NTD.|
|84||C12H||YAP YEE TENG||475.95||4||To issue NTD.|
|85||D11L||SEOW WAH KHAM||776.00||3||To issue NTD.|
|86||B10J||LOW CHUI PING||463.11||3||To issue NTD.|
|87||B7H||WAN CHOW SENG||397.46||3||To issue NTD.|
Actions On Top Defaulters – Units B/09-B & B/10-F
Building Manager had written a 4th letter to Jabatan Penilaian & Pengurusan Harta on the auction of the units to recover the outstanding and a copy of the said letter was sent to the Prime Minister Dept for more effective response.
Unit B/09-B (Lee Lok Mooi) – Lawyer Messer. Sri Dev & Naila had written to the Insolvency Department to set a date for creditor’s meeting to seek the possibility to auction the unit.
Unit B/10-F (Tan Chin Foong) – Lawyer had written to Maybank to clarify whether the defaulters have settled their loan with the bank. However, the bank is not being co-operative and the file cannot be located. Building Manager to liaise with lawyer on next course of action.
Breakdown Of Lifts
There was no lift breakdown in April 2020.
|Month||Nov 19||Dec 19||Jan 20||Feb 20||Mar 20||Apr 20|
|No. Of Breakdown||1||Nil||Nil||Nil||Nil||Nil|
Record & Actions On Abandoned/without Stickers Vehicles In Car Park
As of April 2020, the record is as below :-
|Month||Nov 19||Dec 19||Jan 20||Feb 20||Mar 20||Apr 20|
|No. Of Vehicles||17||21||14||15||14||15|
The 8 abandoned vehicles whereby notice c/w police reports were made, 4 vehicles were removed and the balance will be removed soon.
On 07/05/2020, a notice was issued on 6 abandoned vehicles parked in the car park for the owners of these vehicles to response to us. Should there be no response, further actions will be taken to remove these vehicles accordingly.
Proposed To Replace 600 Amps Electrical Busduct For Owners’ Units At Block A & B High Zones
The Committee agreed to replace the remaining problematic electrical busducts to electrical cables at Blocks A & B high zones (Level 9 to Level 18) progressively as to avoid frequent breakdowns. Building Manager is to finalize the costings for accuracy for final approval.
Proposed Minor Renovation Of Staff Quarters At Block D Basement 3
The architect is in progress to resubmit the renovation plan to Majlis Perbandaran Bentong for approval.
For the fit-out works, received quotations from 3 contractors and their cost ranges from RM158K to RM184K as per the summary of quotations attached. The Committee decided to interview contractors Ding Foong (M) Sdn Bhd and ICraye Concept on their costings and construction details before award.
Meanwhile, Building Manager had invited 2 contractors to quote for the M&E system (fire fighting system) and waiting for their submissions.
Repair Of Sinking Road Beside Block A
The above work is awarded to Ding Foong (M) S/B RM17,000 however, work will commence after the MCO.
Proposed Canopy At Waiting Area Beside Bunga Raya Exit
Committee agreed to this proposed canopy however, as it will be built at the public road, it was decided to obtain approval from the local authority before proceeding with this installation. The cost to install stainless steel structure will be examined and Building Manager to act accordingly.
Proposed To Replace Blocks A, C & D Roof Top Water Pressure Pumps
The work to replace the remaining old pumps at Block A (1 set), Block C (2 sets) and Block D (1 set) is completed.
Rental Of PPAM’s Units
As the Committee agreed to reduce the monthly rental of D/02-D to RM2,900, the tenant accepted and had paid all the necessary deposits and advance rental. Tenancy shall commence after the Movement Control Oder has been lifted.
Wifi Services From Provider YTL
A survey for the above service was sent to all proprietors for their feedback.
Proposed Mawar Apartments’ Logo
Notice was sent to all proprietors for their submission of their proposed logo for selection.
Proposed Lighted Sign Board At Perimeter Fencing Facing Main Road
The above signboard was installed by the contractor and in-house maintenance will be installing lightings inside the signboard soon.
Proposed Retractable Stainless Steel Gate At The Guard House Entrance
Building Manager is in progress to source quotations for the above installation for the Committee’s decision.
Audit Of PPAM’s Account For Financial Year Ending 31/03/2020
Our regular chartered accountant- HS TEOH & CO (HS) quoted RM4,876 to provide their services to audit PPAM’s account for the above financial year for the coming AGM. Their costs of services since engaging them from Y2013 are as below :-
The Executive Committee agreed on 12/05/2020 to engage HS to audit PPAM’s account for the financial year ending 31/03/2020 at RM4,876 as their cost increase is reasonable. This is to officially inform all members and for record purposes.
Accounts For Financial Year Ending 31/03/2020 & Budget For Y2020/Y2021
Committee was briefed on the accounts for financial year ending 31/03/2020 together with the proposed budget for Y2020/Y2021. Building Manager is to amend the proposed budget as discussed and recommended by Committee.
Token For Laundry Washing Machine And Dryer
In view of the increasing cost to maintain the washing machines and dryers, Committee decided to increase the cost of the token to operate these machines from RM4.00 to RM5.00 each with immediate effect. For info, the last increase from RM3.50 to RM4.00 was on 13/06/2018.
Proposed Lockers For Residents Parcels
Of late, it was noted that there is an increase in delivery of parcels to the Control Room for the residents. This has unnecessarily burdened the security personnel to receive these parcels on behalf of the residents. Bearing in mind that the priority of the security personnel is the security of the residents and the building.
To overcome this issue, it was proposed to consider revenue sharing and other schemes for the package lockers and Building Manager to source costings/proposal from suppliers for Committee’s decision.
The next Management Committee meeting will be held on 13th June 2020 (Sat) at 2.00 p.m., Meeting Room, Ground Floor, Block B, Mawar Apartments. The meeting ended at 3.20 p.m.