Venue: Meeting Room, Ground Floor, Block B, Mawar Apartments, Jalan Jati 2, Taman Gohtong Jaya, Genting Highlands, Pahang.Date & Time: Saturday, 11th January 2020 at 2.00 p.m.
Confirmation of 105th Committee Meeting Minutes
The minutes which was signed and posted on the notice boards was confirmed without amendment.
The security services’ performance for December 2019 increased to 6.2/10 as the shortage of security personnel per shift was resolved.
The security personnel highlighted that their salaries are not paid timely and Building Manager had written to the security company to resolve this matter quickly.
Cleaning services’ rating for December 2019 improved to 7.2/10. Overall performance was good.
Suggestions & Complaints
In December 2019, complaints received were from Block B residents regarding electricity disruption to their units and a resident was found using the common electricity to charge his vehicle. These were resolved accordingly.
December 2019 income was RM115,877.60 with a surplus of RM29,063.19. Significant expenditures incurred in this month were RM7,280 being penalty for building of staff quarters without approval and RM6,000 being the Committee’s annual lunch. December 2019 electricity and water charges were RM14,418.25 and RM910.60 respectivelyarapet wall height at Block D lan gate and RM2300.
Highlights of the Income and Expenditure Statement are as follows:
From the Balance Sheet, the following significant figures were noted:
The top defaulters as at 10/01/2020 and the actions taken are as follows :-
Actions On Top Defaulters – Units B/09-B & B/10-F
Building Manager had written to Jabatan Penilaian & Pengurusan Harta on the auction of the unit to recover the outstanding.
Unit B/09-B (Lee Lok Mooi) - Lawyer Messer. Sri Dev & Naila had written to the Insolvency Department to set a date for creditor’s meeting to seek the possibility to auction the unit.
Unit B/10-F (Tan Chin Foong) – Lawyer had written to Maybank to clarify whether the defaulters have settled their loan with the bank. However, the bank is not being co-operative and the file cannot be located. Building Manager to liaise with lawyer on next course of action.
Breakdown Of Lifts
There was no lift breakdown in December 2019.
Record & Actions On Abandoned/without Stickers Vehicles In Car Park
As of December 2019, the record is as below :-
Based on the police report made on 27/11/2019 and our notice on the same day, 1 vehicle was removed and there was not respond from the remaining 4 vehicles owners. These vehicles will be removed soon. Building Manager will proceed to issue notice on other remaining abandoned vehicles.
Proposed To Replace 600 Amps Electrical Busduct For Owners’ Units At Block B
The work to replace the problematic electrical busducts at Block B, Zone 2, Level 2 to Level 8 to electrical cables was awarded to contractor-Jayatech Engineering (formerly known as Jayatech Resources) at RM35,170.20 and work is in progress.
Proposed Minor Renovation Of Staff Quarters At Block D Basement 3
The proposed renovation plans submitted to Majlis Perbandaran Bentong (MPB) for approval was rejected. The architect will resubmit to MPB for approval. The fine of RM7,280 by MPB for construction of the staff quarters without approval was paid.
The Executive Committee approved, via WhatsApp, to engage mechanical & electrical engineer – Perunding Trunas S/B (PT) at RM7,500 to provide consultancy services for the above renovation in order that the works comply with rules and regulations. Building Manager will liaise with PT to call for quotations for the fit-out works and submit to the Committee for consideration.
Proposed Visitors Management System At Guard House
Committee Member, Mr. Jonathan and Building Manager have finalized the details of the Visitors Management System and will implement the system soon.
Repair Of Sinking Road Beside Block A
Obtained a cost of RM13,600 from Ding Foong (M) S/B (DF) to carry out basic excavation of the loosened soil, erect a retaining wall and resurface the road. Verbal quotations from CSK Workshop S/B and another contractor ranged from RM40K to RM45K. The Committee decided to award the work to DF and the work to include installing more wood pilings and removal of a tree at the planter box. Building Manager to liaise with DF for final costing for the Committee’s decision.
Proposed Canopy At Stair Case Beside Bunga Raya
The above work is completed. With this covered stair case, Building Manager is to conduct a survey with the residents who use public transport and operators of these transportation whether they prefer to utilize the waiting area beside this stair case instead of the entrance at the Guard House. This is to reduce vehicles frequently blocking the entrance into Mawar Apartments.
Proposed To Replace Block A Roof Top Water Pressure Pumps
The above replacement work which was awarded to CSK Workshop S/B at RM15,100 (RM7,550 x 2 sets) is completed. The water pressure pumps at Block A, Zone 2 and Block D, Zone 2 were replaced. Initially, Block A, Zones 1 & 2 pumps were scheduled to be replaced however, one of the pumps at Block D, Zone 2 was found faulty. Instead of repairing the pump, the entire system was replaced. The Committee agreed to proceed to replace the rest of the old pressures pumps.
Building Insurances For Y2020
As suggested by the Committee, negotiated with the insurance broker and Allianz on their costs and coverages. A final proposal was email to the Committee for their decision and the Committee decided to purchase the building insurances for Y2020 from Liberty Insurance Bhd, proposed by the insurance broker, at RM51,166.02. This premium is lower by RM3,035.82 compare to Y2019.
Replacement Of Mirrors To Stainless Steel Mirror Finished Panels In Lift Cars
The above replacement work is completed.
Water Leakage At Unit D/17-L
A water proofing contractor investigated the water leakage in the above unit and will proceed with the repair soon.
Proposed Hot & Cold Vending Machines At Block B GF
The vending machine operator – VentaServ Sdn Bhd delivered the 2 units machines and they are located at Block B GF beside the Control Room. Building Manager will place notices at all blocks Notice Boards to inform the building residents of this facility.
Annual Service Of Building Fire Extinguishers
The annual servicing of the 304 units fire extinguishers was awarded to Perlindung Enterprise S/B, at a reduced cost of RM6,500 (initial quote was RM6,992). Work is in progress.
Hybrid Vehicles Using Car Park Electrical Socket For Charging
As agreed, to isolate the electricity supply to the electrical sockets in the car park, sockets at Blocks A and B are isolated. However, the electricity supply to the sockets at Blocks C and D is shared with the CCTV cameras. In progress to rewire the electricity supply to these cameras before isolating the sockets in the car park.
Meanwhile, Building Manager to find out the cost and duration to charge a hybrid car at Genting Premium Outlets nearby and advise the Committee accordingly.
Staff Medical Insurance
The staff medical insurance is due for renewal. The present insurer, AIA Bhd quoted RM3,158.20, same as last year premium, to renew the said insurance for 7 staff excluding Helen Cheah as she was not accepted due to her existing medical condition. For the benefit of our staff, the Committee agreed to renew the staff medical insurance for another 12 months at RM3,158.20 with AIA Bhd.
Rental Of PPAM’s Units
A company is keen to rent unit D/02-C (3 bedrooms) at RM2,800 wef March 2020 for a tenure of 2 + 1 years. The company’s representative requested a washing machine, stand fans for the rooms and a gas stove c/w gas cylinder. The Committee agreed to rent this unit to the company.
Change of Admin E-mail
As part of the implementation of the Visitors Management System and to have a more secure internet mailing system c/w cloud hosting for backup of our records, the current admin email will be changed progressively.
Wifi Services From Provider YTL
YTL Broadband Sdn Bhd (YTL), an internet provider, had installed fiber optic cables to GEO 38 in Genting Premai and Gohtong Jaya. YTL is keen to provide their services to residents of Mawar Apartments. Building Manager is to conduct a survey from owners/residents on their interest to have such service and liaise with YTL accordingly.
The next Management Committee meeting will be held on 22nd February 2020 (Sat) at 2.00 p.m., Meeting Room, Ground Floor, Block B, Mawar Apartments.
The meeting ended at 4.00 p.m.