MINUTES OF PERBADANAN PENGURUSAN APARTMEN MAWAR 106TH COMMITTEE MEETING

Venue: Meeting Room, Ground Floor, Block B, Mawar Apartments, Jalan Jati 2, Taman Gohtong Jaya, Genting Highlands, Pahang.

Date & Time: Saturday, 11th January 2020  at 2.00 p.m.  

Confirmation of 105th Committee Meeting Minutes

The minutes which was signed and posted on the notice boards was confirmed without amendment.

Matters Arising                                                

Security Services                                                           

The security services’ performance for December 2019 increased to 6.2/10 as the shortage of security personnel per shift was resolved. 

Month

May 19

Jun 19

Jul 19

Aug 19

Sep 19

Oct 19

Nov 19

Dec 19

Rating

6.4

6.4

6.4

6.3

6.1

6.1

6.0

6.2

The security personnel highlighted that their salaries are not paid timely and Building Manager had written to the security company to resolve this matter quickly.

Cleaning Services

Cleaning services’ rating for December 2019 improved to 7.2/10.  Overall performance was good.

Month

May 19

Jun 19

Jul

Aug 19

Sep 19

Oct 19

Nov 19

Dec 19

Rating

7.0

7.0

7.0

7.0

7.0

7.1

7.1

7.2

Suggestions & Complaints

In December 2019, complaints received were from Block B residents regarding electricity disruption to their units and a resident was found using the common electricity to charge his vehicle. These were resolved accordingly.

 

PPAM Accounts

December 2019 income was RM115,877.60 with a surplus of RM29,063.19. Significant expenditures incurred in this month were RM7,280 being penalty for building of staff quarters without approval and RM6,000 being the Committee’s annual lunch. December 2019 electricity and water charges were RM14,418.25 and RM910.60 respectivelyarapet wall height at Block D lan gate and RM2300.

Highlights of the Income and Expenditure Statement are as follows:

In RM

Sep 19

Oct 19

Nov 19

Dec 19

Income

116,292

121,828

116,046

115,878

Cost Of Services

86,422

92,538

76,720

57,384

Gross Profit

29,870

29,289

39,326

58,493

Other Income

12,262

31,240

8,404

19,723

Total Income

42,132

60,529

47,730

78,216

Admin & Operating Expenses

62,168

37,754

35,767

49,153

Surplus/Deficit b4Tax

(20,036)

22,776

11,963

29,063

From the Balance Sheet, the following significant figures were noted:

In RM  As At

30/9/19

31/10/19

30/11/19

31/12/19

Fixed Deposits

1,107,835

1,128,742

1,128,884

1,129,021

Maintenance Receivables

119,708

8,197

82,731

163,262

Sinking Fund

266,112

277,672

281,681

293,241

Surplus C/F

2,019,750

2,042,526

2,054,489

2,083,552

Outstanding Payments     

The top defaulters as at 10/01/2020 and the actions taken are as follows :-

Rank

Unit

Owner

O/S

(RM)

Mths

Actions Taken

1

B9B

LEE LOK MOOI

103,717.86

261

Liaison with lawyer – Sri Dev & Naila.

2

B10F

TAN CHIN FOONG

96,035.12

178

Liaison with lawyer – Sri Dev & Naila.

3

A6K

YIP NGUK YIN

1,620.13

9

Owner did not pay outstanding as awarded by Tribunal. Submitted to Tribunal on this matter on 09/12/2019.

4

A8J

WONG TOO ONN

1,423.57

6

Submitted to Tribunal on 09/12/2019 and hearing will be held on 15/01/2020.

5

C17B

TEE KEN PING

981.18

3

To issue NTD.

6

C18A

TEE KEN PING

981.18

3

To issue NTD.

7

D18A

CHIN CHEE LOY

981.18

3

To issue NTD.

8

D18B

NANTHA KUMARAN A/L SARAVANAMUTHU

981.18

3

To issue NTD.

9

D18C

KUMPULAN VOIR SDN BHD

981.18

3

To issue NTD.

10

A18B

TAM KAH KEONG

977.40

3

To issue NTD.

11

D17D

WONG WAI CHIN

875.11

3

To issue NTD.

12

C10L

TAN JOON YIAN

827.18

3

To issue NTD.

13

D17C

TAN CHUI BOON

817.65

3

To issue NTD.

14

D9L

YANG GUONONG

814.59

3

To issue NTD.

15

D13L

LEE LIP WOOI

781.91

3

To issue NTD.

16

D10C

YAP CHEE SING

780.84

3

To issue NTD.

17

D15D

DATUK LAW KAM TONG

777.79

3

To issue NTD.

18

D11L

SEOW WAH KHAM

766.76

3

To issue NTD.

19

A11L

DR M PARAMESHVARA DEVA

746.55

3

To issue NTD.

20

B7G

YIEW WEE CHONG

746.55

3

To issue NTD.

21

C8L

TEH EWE BAI

746.55

3

To issue NTD.

22

C17H

HON&CHEAH CONSTRUCTION

746.55

3

To issue NTD.

23

D9G

TENG WEE ENG

746.55

3

To issue NTD.

24

D3AB

CHOONG KIT PEOON

732.29

3

To issue NTD.

25

D12G

GOH CHYE KOON

700.49

3

To issue NTD.

26

A3I

CHONG HING VOON

580.64

3

To issue NTD.

27

B6D

KIT LING [email protected] KIT LING

560.48

3

To issue NTD.

28

B16F

ONG AIK LAY

551.91

3

To issue NTD.

29

C3J

GEORGE PETER DE COSTA

542.41

3

To issue NTD.

30

C7C

TEE KEN PING

540.67

3

To issue NTD.

31

B3D

SUSAN TAN LEE LEE

540.48

3

To issue NTD.

32

A5C

KANTHA A/L RASALINGAM

540.36

3

To issue NTD.

33

A9J

CHONG YOOK MING

540.36

3

To issue NTD.

34

A13F

SMART EIGHT SDN BHD

540.36

3

To issue NTD.

35

B9C

YONG CHIN FUI

540.36

3

To issue NTD.

36

C3A

LOH AH MENG

540.36

3

To issue NTD.

37

C11F

MOHAMMAD ISKANDAR LEE

540.09

3

To issue NTD.

38

C13I

TAM KAH KEONG

538.28

3

To issue NTD.

39

C3C

CHOONG KIT PEOON

539.93

3

To issue NTD.

40

C5C

ADRIAN KUA WEE SIANG

539.72

3

To issue NTD.

41

B11A

HJ M S KADIR BIN SYED

499.44

3

To issue NTD.

42

A11F

ANNIE NG

491.93

3

To issue NTD.

43

B16E

ONG AIK LAY

409.42

3

To issue NTD.

44

A5E

TAN MUI HONG

399.05

3

To issue NTD.

45

B15K

LOW TUCK CHUNG

394.41

3

To issue NTD.

46

D6H

YEO CHU CHYI

391.26

3

To issue NTD.

47

A7H

EUROPE BOARD TRADING SDN BHD

391.05

3

To issue NTD.

48

A7K

ANGELA SEOW YEN NEE

391.05

3

To issue NTD.

49

B5E

TAN MUN PEIK

391.05

3

To issue NTD.

50

B5H

MOHAMAD JAJULI BIN ABD RAHMAN

391.05

3

To issue NTD.

51

B7H

WAN CHOW SENG

391.05

3

To issue NTD.

52

B13H

CHIN TEK KOI & SONS SDN BHD

391.05

3

To issue NTD.

53

C7B

TEE KEN PING

391.05

3

To issue NTD.

54

C13K

TAN LI MENG

391.05

3

To issue NTD.

55

C15H

KOH KOK HENG

391.05

3

To issue NTD.

56

D7H

TEY SIEW KEE

391.05

3

To issue NTD.

57

A11E

SUNG FOOK KEONG

390.32

3

To issue NTD.

58

A8H

NG CHIN LAI

374.49

3

To issue NTD.

59

A10B

NG KAH WEI

310.47

3

To issue NTD.

60

A10K

CHAN CHEE CHOW

297.33

3

To issue NTD.

236,332.37

Actions On Top Defaulters – Units B/09-B & B/10-F

Building Manager had written to Jabatan Penilaian & Pengurusan Harta on the auction of the unit to recover the outstanding.

Unit B/09-B (Lee Lok Mooi) - Lawyer Messer. Sri Dev & Naila had written to the Insolvency Department to set a date for creditor’s meeting to seek the possibility to auction the unit.

Unit B/10-F (Tan Chin Foong) – Lawyer had written to Maybank to clarify whether the defaulters have settled their loan with the bank. However, the bank is not being co-operative and the file cannot be located. Building Manager to liaise with lawyer on next course of action.

Breakdown Of Lifts

There was no lift breakdown in December 2019.

Month

Jul 19

Aug 19

Sep 19

Oct 19

Nov 19

Dec 19

No. Of Breakdown

2

2

2

Nil

1

Nil

Other Matters     

Record & Actions On Abandoned/without Stickers Vehicles In Car Park

As of December 2019, the record is as below :-

Month

Jul 19

Aug 19

Sep 19

Oct 19

Nov 19

Dec 19

No. Of Vehicles

54

28

27

29

17

21

Based on the police report made on 27/11/2019 and our notice on the same day, 1 vehicle was removed and there was not respond from the remaining 4 vehicles owners. These vehicles will be removed soon. Building Manager will proceed to issue notice on other remaining abandoned vehicles.

Proposed To Replace 600 Amps Electrical Busduct For Owners’ Units At Block B

The work to replace the problematic electrical busducts at Block B, Zone 2, Level 2 to Level 8 to electrical cables was awarded to contractor-Jayatech Engineering (formerly known as Jayatech  Resources) at RM35,170.20 and work is in progress.

Proposed Minor Renovation Of Staff Quarters At Block D Basement 3

The proposed renovation plans submitted to Majlis Perbandaran Bentong (MPB) for approval was rejected. The architect will resubmit to MPB for approval. The fine of RM7,280 by MPB for construction of the staff quarters without approval was paid.

The Executive Committee approved, via WhatsApp, to engage mechanical & electrical engineer – Perunding Trunas S/B (PT) at RM7,500 to provide consultancy services for the above renovation in order that the works comply with rules and regulations. Building Manager will liaise with PT to call for quotations for the fit-out works and submit to the Committee for consideration.

Proposed Visitors Management System At Guard House

Committee Member, Mr. Jonathan and Building Manager have finalized the details of the Visitors Management System and will implement the system soon.

Repair Of Sinking Road Beside Block A

Obtained a cost of RM13,600 from Ding Foong (M) S/B (DF) to carry out basic excavation of the loosened soil, erect a retaining wall and resurface the road.  Verbal quotations from CSK Workshop S/B and another contractor ranged from RM40K to RM45K. The Committee decided to award the work to DF and the work to include installing more wood pilings and removal of a tree at the planter box. Building Manager to liaise with DF for final costing for the Committee’s decision. 

Proposed Canopy At Stair Case Beside Bunga Raya

The above work is completed. With this covered stair case, Building Manager is to conduct a survey with the residents who use public transport and operators of these transportation whether they prefer to utilize the waiting area beside this stair case instead of the entrance at the Guard House. This is to reduce vehicles frequently blocking the entrance into Mawar Apartments. 

Proposed To Replace Block A Roof Top Water Pressure Pumps

The above replacement work which was awarded to CSK Workshop S/B at RM15,100 (RM7,550 x 2 sets) is completed. The water pressure pumps at Block A, Zone 2 and Block D, Zone 2 were replaced.  Initially, Block A, Zones 1 & 2 pumps were scheduled to be replaced however, one of the pumps at Block D, Zone 2 was found faulty. Instead of repairing the pump, the entire system was replaced. The Committee agreed to proceed to replace the rest of the old pressures pumps.

Building Insurances For Y2020

As suggested by the Committee, negotiated with the insurance broker and Allianz on their costs and coverages. A final proposal was email to the Committee for their decision and the Committee decided to purchase the building insurances for Y2020 from Liberty Insurance Bhd, proposed by the insurance broker, at RM51,166.02.  This premium is lower by RM3,035.82 compare to Y2019.

Replacement Of Mirrors To Stainless Steel Mirror Finished Panels In Lift Cars

The above replacement work is completed.

Water Leakage At Unit D/17-L

A water proofing contractor investigated the water leakage in the above unit and will proceed with the repair soon.

Proposed Hot & Cold Vending Machines At Block B GF

The vending machine operator – VentaServ Sdn Bhd delivered the 2 units machines and they are located at Block B GF beside the Control Room. Building Manager will place notices at all blocks Notice Boards to inform the building residents of this facility.

Annual Service Of Building Fire Extinguishers

The annual servicing of the 304 units fire extinguishers was awarded to Perlindung Enterprise S/B, at a reduced cost of RM6,500 (initial quote was RM6,992). Work is in progress.

Hybrid Vehicles Using Car Park Electrical Socket For Charging

As agreed, to isolate the electricity supply to the electrical sockets in the car park, sockets at Blocks A and B are isolated. However, the electricity supply to the sockets at Blocks C and D is shared with the CCTV cameras. In progress to rewire the electricity supply to these cameras before isolating the sockets in the car park.

Meanwhile, Building Manager to find out the cost and duration to charge a hybrid car at Genting Premium Outlets nearby and advise the Committee accordingly.

Staff Medical Insurance

The staff medical insurance is due for renewal. The present insurer, AIA Bhd quoted RM3,158.20, same as last year premium, to renew the said insurance for 7 staff excluding Helen Cheah as she was not accepted due to her existing medical condition. For the benefit of our staff, the Committee agreed to renew the staff medical insurance for another 12 months at RM3,158.20 with AIA Bhd.

Rental Of PPAM’s Units

A company is keen to rent unit D/02-C (3 bedrooms) at RM2,800 wef March 2020 for a tenure of 2 + 1 years. The company’s representative requested a washing machine, stand fans for the rooms and a gas stove c/w gas cylinder. The Committee agreed to rent this unit to the company.

Change of Admin E-mail

As part of the implementation of the Visitors Management System and to have a more secure internet mailing system c/w cloud hosting for backup of our records, the current admin email will be changed progressively.   

Wifi Services From Provider YTL

YTL Broadband Sdn Bhd (YTL), an internet provider, had installed fiber optic cables to GEO 38 in Genting Premai and Gohtong Jaya. YTL is keen to provide their services to residents of Mawar Apartments. Building Manager is to conduct a survey from owners/residents on their interest to have such service and liaise with YTL accordingly.   

Next Meeting 

The next Management Committee meeting will be held on 22nd February 2020 (Sat) at 2.00 p.m., Meeting Room, Ground Floor, Block B, Mawar Apartments.                

The meeting ended at 4.00 p.m.

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