Venue: Meeting Room, Ground Floor, Block B, Mawar Apartments, Jalan Jati 2, Taman Gohtong Jaya, Genting Highlands, Pahang.
Date & Time: Saturday, 16th November 2019 at 3.00 p.m.
Present: Mawar Apartments Management Corporation Committee for Y2019/20.
Mr. Ong Kok Siew(Chairman)(5/5)
Mr. Toh Ban Chong, Jonathan (11/16)
Mr. Ng Nai Pong (Secretary) (5/5)
Mr. Chow Chee Tho(4/5)
Mr. Chong Min Ann(Treasurer) (4/5)
Absent with apology :
Mr. Ong Hock Chye(7/16)
Mr. Choong Boon Loong(2/5)
Mr. Lau Kon Hing(4/5)
Mr. Kong Fong Seong (Building Manager)
As sufficient quorum was registered, the meeting was called to order at 2.30 p.m.
Confirmation of 103nd Committee Meeting Minutes
The minutes which was signed and posted on the notice boards was confirmed without amendment.
The security services’ performance for October 2019 remained at 6.1/10 as the shortage of security personnel was resolved in late October. Building Manager is monitoring the situation closely.
Building Manager is in progress to source other security services providers quotations for Committee’s consideration to replace the existing security services provider.
Cleaning services’ rating for October 2019 increased to 7.1/10. Overall performance was good.
Suggestions & Complaints
In October 2019, there was a complaint from unit C/08-B regarding the faulty treadmill machine in the GYM room. This machine is currently under repair as the metal handle is corroded and in progress to fabricate a new handle.
October 2019 income was RM121,827.86 with a surplus of RM22,775.74. Significant expenditures incurred in this month were RM13,050 being service of 29 nos 45kg CO2 cylinders in the gensets and LV rooms, RM3,250 being replacement of entry gate card access reader at the Guard House and RM10,850 being refurbish of 31 nos. arm chairs. October 2019 electricity charges was RM13,787.60.
Highlights of the Income and Expenditure Statement are as follows:
From the Balance Sheet, the following significant figures were noted:
The top defaulters as at 15/11/2019 and the actions taken are as follows :-
Actions On Top Defaulters – Units B/09-B & B/10-F
Building Manager will liaise with Jabatan Penilaian & Pengurusan Harta on the status of their actions on these defaulters.
Lawyer Messer. Sri Dev & Naila had written to Maybank to find out whether the defaulters have settled their loan with the bank. Building Manager to pursue matter with lawyer.
Breakdown Of Lifts
There was no lift breakdown in October 2019.
Repainting Of Peeled Paint Works Under Warranty
Jotun is still in progress to complete the rectification repainting works due to the wet weather before the final retention sum is released to Jotun.
Record & Actions On Abandoned/without Stickers Vehicles In Car Park
As of October 2019, the record is as below :-
*Inclusive of vehicles with recent expired road tax.
6 abandoned vehicles were relocated to the open car park bays beside the Guard House for the vehicles’ owners to response failing which they will be removed accordingly.
A notice was issued on another 6 abandoned vehicles on 06/11/2019 and should there be no response from these vehicles’ owners, a police report will be made to remove them.
Proposed To Replace 600 Amps Electrical Busduct For Owners’ Units At Block A
The work to replace the electrical busducts at Block A, Zone 2, Level 2 to Level 8 to electrical cables was awarded to contractor-Jayatech Resources (JR) at a cost of RM35,172.20. JR is sourcing materials and work shall commence soon.
Proposed Minor Renovation Of Staff Quarters At Block D Basement 3
The Committee decided to build a toilet in the Senior Technician/Chargeman’s quarters and create two studios c/w kitchen and toilet for cost effectiveness.
Architect – Azlin Jamlus Architect (AZA) will be submitting the proposed renovation plan to the local authorities for approval. Meanwhile, Building Manager will proceed to call for quotations for the fit-out works and submit to the Committee for consideration.
Proposed Visitors Registration At Guard House
During our last meeting, the Committee decided to engage JaGaApp to provide visitors registration system. However, our Committee Member, Mr. Jonathan presented a much more cost-effective Visitors Monitoring System (VMS) just now and the Committee decided to proceed to implement this VMS system.
Repair Of Sinking Road Beside Block A
Reka Engineering Consultant’s (Reka) soil contractor did not contact us on the above matter. As the soil subsidence is not that serious and away from the main building, it would not affect the building structure. The Committee decided to proceed with a basic excavation of the loosened soil, erect a retaining wall and resurface the road. Building Manager to source cost for the Committee’s approval.
Refurbish Worn Arm Chairs
CMA Jaya (CMA) had refurbished and returned all 31 nos. arm chairs.
Proposed Canopy At Stair Case Beside Bunga Raya
Committee decided to award the work to Ding Foong (M) S/B (DF) subject that DF to match the lowest quote of RM37,700 or lower. After negotiation, DF reduced their cost to RM36,000 and the above work was awarded to DF. Initial preparation work by DF is in progress. The Committee decided MBOND aluminum composite panel (color - Green) for the awning.
Proposed To Replace Roof Top Water Pressure Pumps
Replacement of the old water pressure pump system at Block B/Zone1 with a new system by CSK Workshop S/B is completed.
Further to this, owner of A/18-B complained of low and inconsistence water supply to his unit and this is due to some problems with the water pressure pump system at the roof top. Called a contractor to quote for the repair and will submit for to the Committee for approval.
Building Insurances For Y2020
A paper for the renewal of the building insurances for Y2020 was presented to the Committee for consideration and approval. The Committee decided to purchase QBE Insurance Bhd at RM54,201.85 or lower. However, Building Manager is to request our broker – State Insurance Brokers S/B to obtain similar quote from Takaful Insurance for comparison.
Mirrors In Lift Cars
With respect to the authority-Jabatan Keselamatan Dan Kesihatan Perkerjaan Pahang (JKKP) rules that the mirrors in the lifts must be of laminated or tampered type, obtained some quotations to replace the existing mirrors, as tabled below, for the Committee’s decision.
As per the Committee’s request, Lift B2 existing mirror was removed and the camera relocated to gauge the brightness and the camera recording before further decision. It was noted that brightness inside the lift reduced and the camera recording is good compare to the other lifts cameras recording. The Committee decided to proceed to replace the existing mirrors to 47” x 47” stainless steel mirror finished panels inside all the lifts.
Proposed Minor Repair At Basement 4 Male & Female Toilets
The above work was awarded to Ding Foong (M) S/B at RM5,560.00 (DF) and work is in progress.
Water Leakage At Unit D/17-L
Owner of the above unit reported that water is leaking from the ceiling in her master bedroom. Upon investigation, noted heavy water stain marks at 2 corners of the ceiling in the master bedroom. Suspected that water is leaking from the unit roof top drain. As the roof is under the building common areas, proposed to engage a water proofing contractor to rectify the leakage. The Committee agreed to proceed with the above repair work.
Tenancy Of Unit B/07-C
The above unit, which is under PPAM’s administration, tenancy with Maxincome Resources SB is due for renewal. The current rental is RM2,500 per month for this 2-room apartment. Since the present tenant is desirous to continue with the tenancy and their rental payments are prompt, proposed to continue with the tenancy and maintain the rental at RM2,500 per month as the rental market had soften considerably. The Committee agreed with the proposal.
Proposed Hot & Cold Vending Machines At Block B GF
A drink vending operator – Ventaserv proposed to place 2 units drinks vending machines (1 x hot & cold cup drinks and 1 x can drinks) in Mawar Apartments for the benefits of the residents. Ventaserv will be paying us a monthly fee of RM300 (2 x RM150) for placing these machines in Mawar Apartments. We are to provide, at our cost, water and electricity to operate these machines which will be very minimal. The Committee decided to accept Ventaserv’s proposal to place 2 units vending machines at Block B, GF beside the Control Room.
Recommendation Fee For Rental Of PPAM’s Unit A/03-D
Mrs. Ong recommended a tenant to rent our above unit for 4 months and she requested a recommendation fee for her effort. The Committee agreed to pay her a recommendation fee of RM500.
The next Management Committee meeting will be held on 14th December 2019 (Sat) at 2.00 p.m., Meeting Room, Ground Floor, Block B, Mawar Apartments.
The meeting ended at 4.00 p.m.
Prepared by Kong Fong Seong, Building Manager
Secretary : Mr. Ng Nai Pong
Chairman : Mr. Ong Kok Siew