MINUTES OF PERBADANAN PENGURUSAN APARTMEN MAWAR 104TH COMMITTEE MEETING

Venue:  Meeting Room, Ground Floor, Block B, Mawar Apartments, Jalan Jati 2, Taman Gohtong Jaya, Genting Highlands, Pahang.

Date & Time:  Saturday, 16th November 2019 at 3.00 p.m.  

Present:  Mawar Apartments Management Corporation Committee for Y2019/20.

        

Name                                   (Attendance)

Mr. Ong Kok Siew(Chairman)(5/5)

Mr. Toh Ban Chong, Jonathan   (11/16)  

Mr. Ng Nai Pong (Secretary) (5/5)

Mr. Chow Chee Tho(4/5) 

Mr. Chong Min Ann(Treasurer) (4/5)


Absent with apology :

Mr. Ong Hock Chye(7/16)

Mr. Choong Boon Loong(2/5)  

Mr. Lau Kon Hing(4/5)          


In attendance:

Mr. Kong Fong Seong (Building Manager)

As sufficient quorum was registered, the meeting was called to order at 2.30 p.m.

Item

Matters Discussed 

Action By

1.0

1.1

2.0

2.1.1

2.1.2

2.2

2.3

2.4

2.4.1

2.4.2

2.4.3

2.5

2.5.1

2.5.2

2.5.3

2.6

3.0

3.1

3.2

3.2.1

3.2.2

3.2.3

3.3

3.4

3.4.1

3.4.2

3.5

3.6

3.7

3.8

3.9

3.9.1

3.9.2

3.10

3.11

3.11.1

3.11.2

3.12

3.13

3.14

3.15

3.16

4.0

4.1

4.2

Confirmation of 103nd Committee Meeting Minutes

The minutes which was signed and posted on the notice boards was confirmed without amendment.

Matters Arising

Security Services

The security services’ performance for October 2019 remained at 6.1/10 as the shortage of security personnel was resolved in late October. Building Manager is monitoring the situation closely. 

Month

Mar 19

Apr 19

May 19

Jun 19

Jul 19

Aug 19

Sep 19

Oct 19

Rating

6.4

6.4

6.4

6.4

6.4

6.3

6.1

6.1

 

Building Manager is in progress to source other security services providers quotations for Committee’s consideration to replace the existing security services provider.

Cleaning Services

Cleaning services’ rating for October 2019 increased to 7.1/10.  Overall performance was good.

Month

Mar 19

Apr 19

May 19

Jun 19

Jul

Aug 19

Sep 19

Oct 19

Rating

7.0

7.0

7.0

7.0

7.0

7.0

7.0

7.1

Suggestions & Complaints 

In October 2019, there was a complaint from unit C/08-B regarding the faulty treadmill machine in the GYM room. This machine is currently under repair as the metal handle is corroded and in progress to fabricate a new handle. 

PPAM Accounts

October 2019 income was RM121,827.86 with a surplus of RM22,775.74. Significant expenditures incurred in this month were RM13,050 being service of 29 nos 45kg CO2 cylinders in the gensets and LV rooms, RM3,250 being replacement of entry gate card access reader at the Guard House and RM10,850 being refurbish of 31 nos. arm chairs. October 2019 electricity charges was RM13,787.60. 

 

Highlights of the Income and Expenditure Statement are as follows:

In RM

Jul 19

Aug 19

Sep 19

Oct 19

Income

121,999

116,580

116,292

121,828

Cost Of Services

69,623

110,853

86,422

92,538

Gross Profit

52,376

5,727

29,870

29,289

Other Income

11,324

18,991

12,262

31,240

Total Income

63,699

24,718

42,132

60,529

Admin & Operating Expenses

40,514

35,805

62,168

37,754

Surplus/Deficit b4Tax

23,185

(11,087)

(20,036)

22,776

 

From the Balance Sheet, the following significant figures were noted:

In RM  As At

31/7/19

31/8/19

30/9/19

31/10/19

Fixed Deposits

1,105,024

1,107,694

1,107,835

1,128,742

Maintenance Receivables

6,757

64,749

119,708

8,197

Sinking Fund

280,993

292,552

266,112 

277,672

Surplus C/F

2,050,874

2,039,786

2,019,750

2,042,526

Outstanding Payments      

The top defaulters as at 15/11/2019 and the actions taken are as follows :-

Rank

Unit

Owner

O/S

(RM)

Mths

Actions Taken

1

B9B

LEE LOK MOOI

103,457.16

259

Liaison with lawyer – Sri Dev & Naila.

2

B10F

TAN CHIN FOONG

95,674.88

176

Liaison with lawyer – Sri Dev & Naila.

3

C16K

YOONG SIEW FOONG

1,699.54

10

Tribunal hearing conducted on 31/10/2019 and Tribunal awarded owner to pay RM1,200.24 to PPAM. Awaiting payment from owner.

4

C10L

TAN JOON YIAN

2,231.05

7

NTD sent on 17/10//2019 and 08/11/2019. To proceed to submit to Tribunal.

5

A6K

YIP NGUK YIN

1,359.43

7

Tribunal hearing conducted on 31/10/2019 and Tribunal awarded owner to pay RM868.54 to PPAM. Awaiting payment from owner.

6

D17D

WONG WAI CHIN

1,127.66

4

NTD sent on 17/10//2019 and 15/11/2019. To proceed to submit to Tribunal.

7

D15D

DATUK LAW KAM TONG

1,066.79

4

NTD sent on 17/10//2019 and 15/11/2019. To proceed to submit to Tribunal.

8

C12I

LIM AH CHAW @ LIM AH CHOO

752.03

4

NTD sent on 17/10//2019 and 15/11/2019. To proceed to submit to Tribunal.

9

A7I

LIOW FATT KAN

745.06

4

NTD sent on 17/10//2019 and 15/11/2019. To proceed to submit to Tribunal.

10

A8J

WONG TOO ONN

743.33

4

NTD sent on 17/10//2019 and 15/11/2019. To proceed to submit to Tribunal.

11

A16H

PUAH KIM WEE

549.77

4

NTD sent on 17/10//2019 and 15/11/2019. To proceed to submit to Tribunal.

209,406.70

Actions On Top Defaulters – Units B/09-B & B/10-F

Building Manager will liaise with Jabatan Penilaian & Pengurusan Harta on the status of their actions on these defaulters. 

Lawyer Messer. Sri Dev & Naila had written to Maybank to find out whether the defaulters have settled their loan with the bank. Building Manager to pursue matter with lawyer.

Breakdown Of Lifts

There was no lift breakdown in October 2019.

Month

May 19

Jun 19

Jul 19

Aug 19

Sep 19

Oct 19

No. Of Breakdown

Nil

Nil

2

2

2

Nil

Other Matters

Repainting Of Peeled Paint Works Under Warranty

Jotun is still in progress to complete the rectification repainting works due to the wet weather before the final retention sum is released to Jotun.

Record & Actions On Abandoned/without Stickers Vehicles In Car Park 

As of October 2019, the record is as below :-

Month

Jul 19

Aug 19

Sep 19

Oct 19

No. Of Vehicles

54

28

27

29*

*Inclusive of vehicles with recent expired road tax.

6 abandoned vehicles were relocated to the open car park bays beside the Guard House for the vehicles’ owners to response failing which they will be removed accordingly.

A notice was issued on another 6 abandoned vehicles on 06/11/2019 and should there be no response from these vehicles’ owners, a police report will be made to remove them.

Proposed To Replace 600 Amps Electrical Busduct For Owners’ Units At Block A 

The work to replace the electrical busducts at Block A, Zone 2, Level 2 to Level 8 to electrical cables was awarded to contractor-Jayatech Resources (JR) at a cost of RM35,172.20.  JR is sourcing materials and work shall commence soon.

Proposed Minor Renovation Of Staff Quarters At Block D Basement 3

The Committee decided to build a toilet in the Senior Technician/Chargeman’s quarters and create two studios c/w kitchen and toilet for cost effectiveness. 

Architect – Azlin Jamlus Architect (AZA) will be submitting the proposed renovation plan to the local authorities for approval. Meanwhile, Building Manager will proceed to call for quotations for the fit-out works and submit to the Committee for consideration.

Proposed Visitors Registration At Guard House

During our last meeting, the Committee decided to engage JaGaApp to provide visitors registration system. However, our Committee Member, Mr. Jonathan presented a much more cost-effective Visitors Monitoring System (VMS) just now and the Committee decided to proceed to implement this VMS system.

Repair Of Sinking Road Beside Block A

Reka Engineering Consultant’s (Reka) soil contractor did not contact us on the above matter. As the soil subsidence is not that serious and away from the main building, it would not affect the building structure. The Committee decided to proceed with a basic excavation of the loosened soil, erect a retaining wall and resurface the road.  Building Manager to source cost for the Committee’s approval.

Refurbish Worn Arm Chairs

CMA Jaya (CMA) had refurbished and returned all 31 nos. arm chairs.

Proposed Canopy At Stair Case Beside Bunga Raya

Committee decided to award the work to Ding Foong (M) S/B (DF) subject that DF to match the lowest quote of RM37,700 or lower. After negotiation, DF reduced their cost to RM36,000 and the above work was awarded to DF. Initial preparation work by DF is in progress. The Committee decided MBOND aluminum composite panel (color - Green) for the awning. 

Proposed To Replace Roof Top Water Pressure Pumps

Replacement of the old water pressure pump system at Block B/Zone1 with a new system by CSK Workshop S/B is completed.

Further to this, owner of A/18-B complained of low and inconsistence water supply to his unit and this is due to some problems with the water pressure pump system at the roof top. Called a contractor to quote for the repair and will submit for to the Committee for approval.

Building Insurances For Y2020

A paper for the renewal of the building insurances for Y2020 was presented to the Committee for consideration and approval. The Committee decided to purchase QBE Insurance Bhd at RM54,201.85 or lower. However, Building Manager is to request our broker – State Insurance Brokers S/B to obtain similar quote from Takaful Insurance for comparison.

Mirrors In Lift Cars 

With respect to the authority-Jabatan Keselamatan Dan Kesihatan Perkerjaan Pahang (JKKP) rules that the mirrors in the lifts must be of laminated or tampered type, obtained some quotations to replace the existing mirrors, as tabled below, for the Committee’s decision.

Contractors/ Description Of Work

JS Setia Maju

(RM)

Sin Lensing Eng S/B

(RM)

Option 1 : Laminated glass/mirror

To supply materials and labour to remove 16 nos. existing mirrors and install 16 nos. laminated glass c/w mirror in lift cars.           Mirror size : 53”(W) x 66”(H)

24,000.00

-

Option 2 : Stainless Steel Mirror Finished Panel

To supply materials and labour to remove 16 nos. existing mirrors and install 16 nos. stainless steel mirror finished panels.          S/Steel panel size : 47”(W) x 66”(H)

-

17,600.00

Option 3 : Stainless Steel Mirror Finished Panel

To supply materials and labour to remove 16 nos. existing mirrors and install 16 nos. stainless steel mirror finished panels.         S/Steel panel size : 47”(W) x 47”(H)

-

10,080.00

As per the Committee’s request, Lift B2 existing mirror was removed and the camera relocated to gauge the brightness and the camera recording before further decision. It was noted that brightness inside the lift reduced and the camera recording is good compare to the other lifts cameras recording.  The Committee decided to proceed to replace the existing mirrors to 47” x 47” stainless steel mirror finished panels inside all the lifts.

Proposed Minor Repair At Basement 4 Male & Female Toilets

The above work was awarded to Ding Foong (M) S/B at RM5,560.00 (DF) and work is in progress.

  

Water Leakage At Unit D/17-L 

Owner of the above unit reported that water is leaking from the ceiling in her master bedroom. Upon investigation, noted heavy water stain marks at 2 corners of the ceiling in the master bedroom. Suspected that water is leaking from the unit roof top drain. As the roof is under the building common areas, proposed to engage a water proofing contractor to rectify the leakage. The Committee agreed to proceed with the above repair work.

Tenancy Of Unit B/07-C

The above unit, which is under PPAM’s administration, tenancy with Maxincome Resources SB is due for renewal. The current rental is RM2,500 per month for this 2-room apartment. Since the present tenant is desirous to continue with the tenancy and their rental payments are prompt, proposed to continue with the tenancy and maintain the rental at RM2,500 per month as the rental market had soften considerably. The Committee agreed with the proposal.

Proposed Hot & Cold Vending Machines At Block B GF

A drink vending operator – Ventaserv proposed to place 2 units drinks vending machines (1 x hot & cold cup drinks and 1 x can drinks) in Mawar Apartments for the benefits of the residents. Ventaserv will be paying us a monthly fee of RM300 (2 x RM150) for placing these machines in Mawar Apartments. We are to provide, at our cost, water and electricity to operate these machines which will be very minimal. The Committee decided to accept Ventaserv’s proposal to place 2 units vending machines at Block B, GF beside the Control Room.

 Recommendation Fee For Rental Of PPAM’s Unit A/03-D

Mrs. Ong recommended a tenant to rent our above unit for 4 months and she requested a recommendation fee for her effort. The Committee agreed to pay her a recommendation fee of RM500.

Next Meeting  

The next Management Committee meeting will be held on 14th December 2019 (Sat) at 2.00 p.m., Meeting Room, Ground Floor, Block B, Mawar Apartments.

The meeting ended at 4.00 p.m.

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Prepared by Kong Fong Seong, Building Manager

Verified by

Confirmed by

Secretary : Mr. Ng Nai Pong

Chairman : Mr. Ong Kok Siew

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